Project Specialist Global Medical Affairs (f/m/d) - part-time (50%) in Karlsruhe, Deutschland

It starts with nature. With you. Join us in part-time (20h/week) and make a difference as:

Project Specialist Global Medical Affairs (f/m/d) –
part-time (50%)

Location: Karlsruhe, hybrid
Company: Schwabe Holding
Division: Medical Affairs
Start: 01.02.2027
Type of employment: Part-time
Time limit: Permanent employment contract

Your growth-inspiring tasks

• Project coordination: You coordinate scientific collaborations, Investigator Initiated Trials, and smaller international research projects with external partners and universities.
• Contractor management: You manage external contractors and service providers, oversee contract-related matters, and help ensure smooth budget tracking.
• Event organization: You plan and coordinate virtual and on-site events such as advisory boards, international congress appearances, and exchange meetings with subsidiaries.
• Database and quality management: You maintain databases, FAQs, product information, SOPs, and training documentation while supporting quality control and compliance with standardized processes.
• Administrative support: You conduct internet research, prepare presentations and meeting minutes, and organize travel arrangements and other administrative activities independently.

Your naturally convincing profile

• Professional qualifications: You have completed a commercial apprenticeship, for example as an industrial clerk, or a comparable qualification.
• Experience: Ideally you bring experience in assistant, coordination, or project management roles, but this position is also open to career starters who are eager to grow. Experience in an international setting or having lived abroad is an asset.
• Skills and competencies: You are confident in using MS Office tools and bring project coordination skills as well as experience in administrative processes.
• Personal strengths: You stand out through your reliability, accountability, and structured way of working while remaining flexible when unexpected situations arise. With VIPs and senior stakeholders, you interact confidently and professionally.
• Language Proficiency: You communicate fluently in both written and spoken English and German.

Your naturally appreciative benefits

• Compensation: Competitive compensation including bonus payments, occupational disability and retirement insurance.
• Work-Life-Balance: 20-hour week with flexible working hours, 30 vacation days plus four additional days off on a full-time basis (prorated according to your working days per week).
• Health and well-being: Occupational health services, sports activities (e.g., yoga), and fresh meals in our cafeteria.
• Learning and development: Access to our academy and external training providers.
• Additional perks: Sabbatical options, free parking, fitness and leisure discounts, and a welcoming family-business atmosphere.

About Schwabe Holding

From Nature. For Health. Dr. Willmar Schwabe is the world's leading manufacturer of herbal medicines. As a family-owned company with over 150 years of history and around 4,000 employees worldwide, we stand for products of exceptionally high quality. To promote the health of people all over the world, we rely on modern research, customer orientation and competent and motivated employees.

Your personal contact

Nora Feskens is available at +49 721 4005-342 to answer your questions.

Dr. Schwabe Holding SE & Co. KG
Willmar-Schwabe-Str. 4
76227 Karlsruhe